GeoPunch — GPS Time Clock

GeoPunch SaaS

Simple time tracking. Real company control.

Employees only see their punch clock and personal requests. Employers manage their own company backend. The platform owner controls companies and company administrators.

Role-based access Company-linked users Rosters, shifts & leave

Sign In

Use this after your account password has already been created.

Email Password Remember me on this device

Company owners can disable persistent login in Settings.

Enter your email above and GeoPunch will send a secure reset link.

Platform Backend

Owner Control Center

Control companies, statuses, company codes, and the administrators attached to each company.

0Companies

0Users

0Active Companies

0Company Admins

New Client Quick Setup

One simple flow: create the company, create the company owner record, and generate the owner/admin setup link.

Company Name Owner / Admin Name Owner / Admin Email Status

Multi-Company Groups

Group sub-companies so group owners/admins can switch between linked company backends without signing out. Only the platform owner can create or change these groups.

Group ID optional for editing Group Name Status Allow grouped company switching for group owners/admins

Companies in this group

Companies

Manage current companies and copy their employee/admin join links.

Advanced User Management

All Users & Administrators

Only use this if you need to move an existing login, promote someone, pause access, or repair a user role.

Production → Testing Company Copy

Platform Owner only. Copy a live company data snapshot into a selected testing company while suppressing notification tokens and live active sessions.

Testing safetyThis overwrites the selected testing company data. Test-company ownership and login access are preserved so you do not lock yourself out.

Live Source Company Testing Target Company Confirmation

Platform Data Reset

Delete all companies, company data, employees, users, invites, rosters, time entries, jobs, requests, and non-platform Auth accounts. The platform admin account is preserved.

Danger zoneThis is permanent. Use this only when resetting GeoPunch for a clean deployment or demo rebuild.

Confirmation phrase Preserved account

Employer Backend

Company Admin

Manage users, locations, rosters, shifts, time entries, and leave, vacation, and equipment requests for your company.

Day Snapshot

Loading today’s operating snapshot…

Employee Setup Status

See who has activated their login and who still needs their setup link.

Add Employee

Simple setup: enter email, name, and access role. GeoPunch generates the employee number automatically.

Work Email Full Name Access Role

Advanced employee fields

Employee No.

Payroll / PayPak Employee IDUsed as Employee ID in PayPak Professional exports. GeoPunch Employee No. remains the Clock ID. Phone Position / Job TitlePositions come from Company Records. Department Default Location Status Vacation Allowance (days / year)0 uses the company request-type limit or leaves it unlimited. Allowed Clock LocationsThe default location is always included. Select additional work zones where this employee may punch. Clock in anytime at an assigned locationFor staff who do not need rosters. They can punch in/out only inside one of their assigned location radii, and their employee roster tab is hidden. Exclude from PayPak exportThe employee remains visible in Time Entries and Time & Position Review for editing, Position correction, and approval. Only PayPak XLSX export omits their sessions.

After saving, copy the employee setup link. The employee creates their own password and GeoPunch links them to this company automatically.

Employee Excel Import / Export

Use Company Record IDs for positions, departments, and locations. Names and descriptions are included for reference only and are ignored during import.

Import Employee Excel

Safe update matchingAn existing Employee ID updates that employee, even when their email or Company Record assignments changed. A blank Employee ID creates a new employee number.

The workbook includes an Employees sheet plus Position, Department, and Location reference sheets. Company Record IDs are authoritative; display names/descriptions are for readability only. Blank cells preserve existing values during updates. Enter CLEAR in an optional field to remove it. Legacy CSV files are still accepted.

Employees

Roster, setup status, default location, and employee access.

User Access

Manage activated logins and admin access. Employees do not see this backend.

Rosters & Shifts

Click a day on the roster calendar to add a shift for that date.

Draft/ not visible to employeesPublished/ visible to employees

Request Types & Limits

Add or remove request types, choose which ones employees can see, and set calendar-period limits. A value of 0 means unlimited.

Request Type Name CategoryEquipment Request is a protected system request type and uses Company Records → Equipment Types. Visible in employee portal Daily Limit Weekly Limit Monthly Limit Yearly Limit

Limits are calendar days of pending + approved leave/time-off requests. Equipment Request is always available and cannot be renamed or removed.

Leave / Vacation Requests

Employee-submitted requests stay separate from requests entered by the backend team.

Employee Requests0 requests

Backend Manually Entered0 requests

Employee Type Start Date End Date Notes

Company Records

Manage locations, jobs, positions, departments, equipment types, and job entry types from one seamless company records area.

Import Records

Excel import behaviorRows are matched by the System Key when present, then by Record ID. Imported rows are created or updated; records omitted from the workbook are left unchanged. Each Record ID must be unique inside its own record type.

Locations

Create work zones for GPS punch validation.

Location ID Location Name Radius (meters)Recommended minimum is 5m. GeoPunch will warn/clamp anything below 5m in the admin app. Latitude Longitude Description

Jobs / Billing

Optional. Create jobs for client work, billing references, or job-cost reports. Companies that only need a punch clock can ignore this section.

Job ID Job Name Job Code Client / Customer Status Billing Type Rate / Amount Default Location Entry Type Description Notes

Job Entry Types

Create reusable categories such as Contract, Service Call, Maintenance, Project, or Internal.

Entry Type ID Name Description

Positions

Create reusable positions/job titles for employee records, roster building, and shift assignments.

Position ID Position / Role Rate Type Rate PayPak Rate ID PayPak Overtime ID PayPak Double-Time ID PayPak Description Description No set time / on-off position

Saved Positions & Rates

Departments

Create departments for employee assignment, roster filtering, and department grouped reports.

Department ID Department Name Description Roster Sort OrderLower numbers appear first.

Saved Departments

Equipment Types

Create reusable equipment types for employee equipment requests and company issue tracking.

Equipment Type ID Equipment Type Description

Saved Equipment Types

Time Entries

Review daily or weekly punches, adjust clock-in/out times, and export for payroll.

Manually add a time session

Employee Work Date Location Clock In Clock Out Job Reason Close an existing active shift for this employee after creating the session

Reports & Data Analytics

Generate detailed and summarized payroll, attendance, roster, department, location, job, leave, approval, and station-photo reports. Data loads only after you click Generate and is then reused from cache.

Employee Portal

My Time Clock

Punch in/out, view your shifts, and submit leave or equipment requests.

Searching for GPSAllow location access

Assigned Work Zone No location assigned Waiting for company setup

Waiting for GPS —

GeoPunch requires GPS before punching in or out.

Live Location Map

Shows your GPS point, assigned work zone, and punch radius.

Roster

Weekly view is the default. Daily and monthly calendar views remain available when needed.

My Roster

Your shifts for the selected period.

Team Roster

Shows coworkers only for the location you are working that day.

Requests

Submit day-off, vacation, sick/personal leave, or equipment requests.

Type Start Date End Date Notes

My Weekly Time Summary

Current week by default. Choose a date to view another week.

Week Date

Punch Details

Your clock-in and clock-out records for the selected week.

Employee Settings

Control this device’s push notifications, reminder interval, and trusted-device status.

SettingsSave your personal notification preference for this device/account.

Push notifications on this deviceTurn GeoPunch roster and shift alerts on/off for this phone or browser. Missed clock-in reminder intervalUsed when your employer enables missed clock-in reminders. Dark modeSave a dark theme for your account.

Simple time tracking. Real company control.

Sign In

First-Time Employee Setup

Owner Bootstrap

GeoPunch Station

Owner Control Center

New Client Quick Setup

Multi-Company Groups

Companies

All Users & Administrators

Production → Testing Company Copy

Platform Data Reset

Company Admin

Daily Operations Dashboard

Day Snapshot

Employee Setup Status

Add Employee

Employee Excel Import / Export

Employees

User Access

Rosters & Shifts

Add Shift

Mass Employee Selection

Request Types & Limits

Leave / Vacation Requests

Company Records

Locations

Jobs / Billing

Job Entry Types

Positions

Departments

Equipment Types

Time Entries

Reports & Data Analytics

Employee Join Link

Access & Mobile Settings

Attendance reminders & schedule confirmation

PayPak Professional 4.0 Gross Pay Export

Overtime rules

Pay Rate IDs and descriptions

Export pay period

Stationary Tablet Mode

EmailJS Notifications

Live Data Consistency

System Diagnostics

Demo Data Loader

Data Maintenance

GeoPunch Change Log

Company Settings